HR & Payroll
Unified HR and payroll in one module. Employee records support multi-position assignments with a primary position flag and org chart hierarchy (reportsTo). Pay grades define salary bands (min/mid/max) with hourly equivalents. Leave types are configurable with accrual rates, max accumulation, and carryover limits — FMLA is capped at 480 hours per rolling 12-month window. Timesheets go through draft → submitted → approved → processed with department-scoped approval (supervisors can only approve their own department). Payroll runs calculate gross-to-net: salary or (regular hours × rate + OT hours × 1.5× rate), then apply pre-tax deductions (retirement, insurance), federal/state/local tax, and post-tax deductions. On posting, the system creates a compound GL journal entry debiting salary expense per department and crediting tax payable, insurance payable, retirement payable, and net payroll payable.
Key Capabilities
- Multi-position employee assignments with org chart hierarchy
- Gross-to-net payroll: salary or hourly with 1.5× overtime calculation
- Pre-tax/post-tax deduction ordering with configurable deduction types
- FMLA compliance: 480-hour rolling 12-month cap with balance tracking
- Department-scoped timesheet approval (supervisors approve own dept only)
- Compound GL journal entries on payroll posting (expense → payable split)
Why this matters
Most municipal software treats payroll as a ledger line that arrives from an outside vendor every two weeks. That arrangement hides the integration pain: positions don't match the HR roster, department allocations don't match the GL accounts, FMLA balances live in an HR spreadsheet, and nobody knows what a police officer actually costs until the fiscal year is over. MuniNow combines HR and Payroll in one module so a position exists once — with salary, benefits, FMLA balance, timesheet history, and department assignment — and every dollar of gross-to-net math flows to the right GL accounts on payroll posting. Timesheets route for department-scoped approval (a public works supervisor can't approve a police officer's time). FMLA balances enforce the 480-hour rolling 12-month cap in real time. Payroll posting creates a compound GL journal entry that debits salary expense per department and credits every payable — federal tax, state tax, insurance, retirement, net pay — with the splits matching the payroll register exactly. Which means budget-to-actual on personnel is live, not something you find out at month end.
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